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TOWN OF BELL BOARD MEETING MINUTES

TOWN OF BELL BOARD MEETING Tuesday, November 12, 2019 following the Budget and Special Town Meeting

COMMUNITY CENTER

The meeting was called to order at 7:16 p.m. Board members present were Roger Lindgren, James Kaseno, Andrew Sauter Sargent, Jackie Eid, Allan Hahn, MaryBeth Tillmans and Janice Olson.

-Board Meeting Minutes- A. Hahn made a motion to approve the minutes and

  1. Kaseno 2nd the motion. Approved.

-Special Board Meeting Minutes – Oct. 14, 2019- J. Eid made a motion to approve the minutes and J. Kaseno 2nd the motion. Approved.

-Treasurer’s Report –A. Hahn made a motion to approve the report and J. Eid 2nd the motion. Approved.

Action Requests

19-01 – Drainage on Superior Avenue

  1. Lindgren was authorized to come up with a solution without spending more than $400.00 of the town’s money. The cause of the current problem is due to Joni Vaughan’s flowing well drainage. Several years ago the town eliminated several culverts when the road structure was changed. He recommended that the cost be shared by the three parties involved.
  2. A. Hahn made a motion to have one third of cost to be paid by Joni Vaughan, one third cost to be paid for by Guy McGuire and Sarah Norton, and one third of cost to be paid for by the the town. J. Eid 2nd the motion. Unanimous decision. Approved.

19-04 – No access to Lost Creek Falls signs on Carls Road

Jane Luering has designed a sign. It is being made and it will be put up.

19-08 –  Refund of Payments made for plowing that was not done

The refund was done.

19-09 –  Snowplowing on Superior Ave.

  1. Lindgren, Matt Hispher and Jane Norton will meet to discuss the issue.

19-10 –  Buildup of water in Bog – remove / relocate Beavers

The town crew has unplugged the culvert and the trapper has been called.

Correspondence

Deb Konechne – Questioned excessive assessment

She has not allowed the assessor to view her property. She attended the recent Open Book

and the assessor did make a change to her property. The change is not retroactive for previous years.

Adam Bechie – Sea Grant – High Water Issues – potential help from ACOE

There has been high water down by the harbor shops. A. Bechie did send a letter suggesting that the town can get help from the ACOE. R. Lindgren has called the ACOE. He is waiting

for a call back from them, Northwest Regional Planning and the University of Wisconsin to

see what can done by the shops.

WTA Health Insurance Questionaire – WTA is doing a questionnaire to try to put together a plan for small towns to offer insurance as a group versus individually. R. Lindgren will respond.

Committee Reports

Fire Department/Ambulance – The South Shore area ambulance service had six calls. They were all to Port Wing. One patient was transported via helicopter. The fire department had no calls. The Fire Department Turkey dinner is Sun., Nov. 24th from 4:00pm–8:00 p.m..

Roads- The town crew finished their dirt work for the year. The culvert work was done by Guy McGuire’s and Sarah Norton’s house. They are getting ready for snowplowing. Planning Commission-They talked about starting the 2019 annual review and the goals and objectives for 2020. There was a brief discussion on the WISDOT MLS grant project. They will be having an informational meeting on Nov. 20th on the WISDOT MLS grant project.  Ray Kiewit joined the Planning Commission to go over the survey results. Since the last survey, there has not been a lot of change. The commission will look at the state statues to accept the current plan as written, until the next survey.

Marina –A commission meeting was held. The slip agreement and rates were discussed. Parks and Lands – The reformation of the committee is in process.

Museum- A. Hahn recommended the Green Shed be part of the harbor commission. This will be considered by the commission.

Community Center- The community center has been busy. J. Kerr requested that people having meetings should check the calendar on the wall in the main room, to verify the room is available. This will help to avoid conflict. Little improvements are being done to the center.

Website-There is nothing new. Library – No report.

Recycling Center – Things are slowing down.  They will be purchasing a glass grinder in 2020. Airport – No report.

Community Emergency Preparedness – They have had three meetings. A survey is being made to try and gauge the preparedness of the community. Other town plans are being looked at. They are discussing the Neighbor helping Neighbor community program.

Public Comment Period

Judy Kerr – She talked about the South Shore School Budget. Doug Becker -He talked about a market for crushed glass.

Jane Luehring – She gave an update on the Learning Center room.  She thanked everyone for their help in making it happen.

Old Business

  1. 1. Reformation of the Parks and Lands Committee

The committee is being reformed similar to the Harbor Commission. The members will be committee members not commissioners. Discussion was held.  The ordinance was corrected from seven members to five. A. Sauter Sargent made a motion to approve the reformation of the Parks and Land committee as corrected. A. Hahn 2nd the motion. Unanimous decision. Approved.

  1. 2. Consequences of lake level rise in Harbor – Report from Oct 2nd meeting

There is no further information. R. Lindgren is waiting for a call back from the ACOE, Northwest Regional Planning and the University of Wisconsin to see what can done by the harbor shops.

  1. 3. Holiday Decoration planning – power pole restrictions

Excel Energy will not allow Christmas decorations on their poles.

  1. 4. WisDOT MLS program-modifications to Superior Ave. – added walkways…

There will be an informational meeting on November 20th.

  1. 5. Participation in Regional Housing Study-need a Sponsor/Volunteer to follow

The University of Wisconsin and Northwest Regional Planning are doing a housing study on a regional basis. The housing study will look at senior housing, family housing and workforce housing. A letter of commitment was sent to the mayor of Bayfield. A person is needed to participate in meetings.

  1. 6. Breakwater sidewalk application

A grant proposal to FLAP was written for the preliminary and final construction to convert the gravel walkway to concrete. The U.S. Army Corps of Engineers will not endorse the project.  The grant was withdrawn.

  1. 7. Proposals for Gutters – Matt Larzorik was only Bidder

Bid notices were placed in the Ashland Daily Press and Superior Telegram. Only one bid was received from Matt Lazorik Construction. J. Eid made a motion accept the bid of $7942.0, subject to him providing a certificate of insurance and J. Kaseno 2nd the motion. Unanimous decision. Approved.

  1. 8. Adoption of Wisconsin Municipal Records Schedule

The Wisconsin Municipal Records Schedule form was sent to the Wisconsin Historical Society. It should be returned to the town with their signatures in mid November.

  1. 9. Snow Plowing Policy – new formula

At the town board meeting on Oct 14th, the snowplowing rates were set at the four year

average minutes per year times $2.00.  The rate is per driveway and minutes will be updated yearly.

New Business

  1. 1. Army Corp of Engineers (ACOE) proposal to provide drainage study

The ACOE was contacted with concerns of drainage. Information was provided to them. They might provide a study with possible solutions at no cost to the town.

  1. 2. Adopt 2020 Budget
  2. A. Hahn made a motion to accept the 2020 budget and J. Eid 2nd the motion. Unanimous decision. Approved.
  3. 3. Approval of Picnic License for the Cornucopia Vol. Fire Dept – Turkey Dinner
  4. J. Kaseno made a motion to approve the Picnic License for the Fire Dept for the Turkey Dinner on

Nov. 24th.   A. Sauter Sargent 2nd the motion. Unanimous decision. Approved.

  1. 4. Set date for the Town of Bell Caucus – Tuesday, January 14, 2020
  2. J. Kaseno made a motion to set the date for the Town of Bell Caucus for Tuesday, Jan. 14, 2020. A. Sauter Sargent 2nd the motion. Unanimous decision. Approved.
  3. 5. Review/Approve boat slip rental contract and rates for 2020

Linda Coleman, the town’s attorney did review the boat slip rental contract. She did okay it, except she was concerned about the $1,000,000 liability coverage for individual boat owners. Discussion was held. R. Lindgren made a motion to approve the lease agreement with the following exception, that the individual boat owner liability coverage requirement is $500,000 and that the slip rates be raised to $35.00 and $43.00. A. Hahn 2nd the motion. A. Sauter Sargent abstained from voting. Unanimous decision. Approve.

  1. 6. Special Use Class B Permit – Robert and Leigh Young

The permit is to allow residential use of a building in a commercial zone.  The building has been and is currently be used as a residence. The Planning Commission unanimously voted to recommend approval of the permit. J. Eid made a motion to recommend approval to the Bayfield County

for the Class B permit and A. Hahn 2nd the motion. Unanimous decision. Approved.

Bills were paid. At 9:15 p.m., A. Hahn made a motion to adjourn the meeting and J. Eid 2nd the motion. Approved.

Respectfully submitted, MaryBeth Tillmans – Clerk