The meeting was called to order at 7:01 p.m. Board members present were Roger Lindgren, James Kaseno, Andrew Sauter Sargent, Allen Hahn, Jackie Eid, MaryBeth Tillmans(skype), and Janice Olson.
-Board Meeting Minutes- J. Eid made a motion to approve the minutes and J. Kaseno 2nd the motion. A. Hahn abstained from voting. Approved.
-Treasurer’s Report –R. Lindgren made a motion to approve the report and J. Eid 2nd the motion. Approved.
A. Hahn – He noted that the general public was not coming to the special meetings being held on various town matters. He asked the board to think of ways to increase attendance and
get more input. He commented that the town board provides services to the community. He also wanted the board to think about how the board can make things better for the citizens.
Action Requests – None
Bayfield Zoning Meeting Feb 20 – proposed Home Occupation Ordinance
This is a special ordinance for people that want to work out their homes. Some of the things it will do is limit the number of people that can visit the home and the number of delivery trucks allowed. There will be reasonable accommodations for people to start businesses.
Bayfield County Timber Sales Revenue – $50,359.02 – The town has received $40,359.02 for County timber sales in the Town of Bell. The town also received $10,000.00 from the county towards forest roads in the town.
US Census Town Border Validation – Planning Commission to report – A map was received for approval from the US Census on the boundaries of the Town of Bell. It was forwarded to the
Planning Commission for review. They reviewed it and found it correct.
Wisc. Dept. of Industry Services – Conditional Plan Approval – Halvorson Fisheries
A letter was received from the Wis. Dept. of Industry Services with a conditional plan approval of the Havorson’s Fisheries for their building on Superior Ave. The Fire Chief was given a copy.
Do you hear me? – A phone scam is being done on the phone. The caller asks the individual answering the phone if he or she can hear them. The individual should answer “I hear you”, not yes. The response of “yes” is being used later by the caller to complete unauthorized transactions by the caller.
Fire Department/Ambulance – The South Shore area ambulance had four calls. Three calls were to Port Wing and one was to Orienta. One was a transport. One was an unfounded call without proper information. One was responded to by Iron River and another was a medical assist. The fire department had no calls.
Planning Commission- They verified the US Census map for the Town of Bell boundaries.
They went over the 2020 goals and objectives. They have a rough draft to be finalized next month.
Harbor Commission – The bylaws have been approved. They are working on putting together a harbor map. There have been some problems with flooding down at the harbor.
Information and possible funds are being gathered to work on the problems. There was a Special meeting today about the flooding problems with the shops and harbor. The buildings could be moved or raised. Majority of the people wanted the buildings to stay where they are. The Planning Commission will be working on the harbor flooding issues. There are three or four openings for slips. They are working on an Excel spreadsheet with information of current shop leases, such as owner, rates, amounts due and lease dates. The shop sign on the highway needs to be updated. A letter was received from Manzanita about her current situation with her shop. The rent is in arrears. The board will wait for a recommendation from the harbor commission.
Parks and Lands – They discussed the issue of the flooding at the Swenson Pavilion and flowing well area. Doug Becker and Gordon Anderson are contacting engineer firms to see what the costs would be to consult with them. The area will need to be surveyed to see a path for the water to go. The ropes around the boats that don’t float will be replaced this spring. Discussion was held about building pit toilets at the campground.
Museum- No report.
Community Center – A calendar is in the main room of the community center. It is important that all committees, commissions, and groups using the center to use the calendar. The
calendar is for the main room and learning center.
Website- A special meeting was held last week to discuss the website. A public hearing will held on Thurs., Feb 13, 2020 at 5:30pm about the website. Discussion will be held later
about whether to stay with the current site or shift to a different one.
Library – No report
Recycling Center – It has been very slow. The aluminum cans are almost cleared out.
Nancy and Phil Moye are taking the aluminum for the Art Crawl scholarship.
Airport – Tim Kaseno will be at the next board meeting and will provide a report.
Community Emergency Preparedness – Data from the surveys that have been returned is being entered into a spreadsheet. A report will be created to disseminate the information.
They are working on a flip chart. They are setting up a class in the learning center for the 101 Incidence Command System. This a is class put out by FEMA. The future roll of the committee was discussed.
Learning Center-The smart board is up and functioning. Long distance learning has been setup by WITC. A pot luck is being held on Feb. 15, 2020 at 5:30p.m. to 7:00p.m, followed by the movie “One Hundred Steps”.
Public Comment Period
Vicki Lewis Hay – She expressed concerns about the board and the use of an administrative assistant.
Army Core of Engineers proposal to provide drainage study
No correspondence has been received from the Army Core of Engineers.
Administrative Assistant Job Description and Posting
R. Lindgren made all the changes that were suggested. He recommended adding a sunset date of September 2021. Discussion was held. J. Eid expressed concern of the position overlapping with the clerk’s responsibilities and the use of the administrator by the board, commissions, and the committees. J. Eid made a motion to table the job description and posting until further research is done so that there are no conflicts with the clerk’s position, responsibilities, and duties and J. Kaseno 2nd the motion. Discussion was held.
Vote: (2-3) Yes-J. Eid and J. Kaseno . No-R. Lindgren, A. Hahn, A. Sauter Sargent. Not Approved.
R. Lindgren made a motion to approve the description and posting with a sunset date of September 2021. A. Hahn 2nd the motion.
Vote: (3-1) Yes-R. Lindgren, A. Hahn and A. Sauter Sargent No-J. Eid. J. Kaseno abstained.
Approved.Website Public Input meeting Thursday February 13th 5:30 – Learning Center
The meeting is being held to obtain information for input on the website.
Review comments re: Driveway, Snowplowing, Snowmobile, Transient Vendor Ordinances, and Documents.
An extensive review of the documents was done with Matt Hipsher. Discussion was held.
This discussion will continue under new businesses under Review Ordinances.
Fitness Center Proposal
The proposal was sent to the insurance company. R. Lindgren spoke with the insurance company. The town can coordinate a fitness center. A drawing is needed of the machine layout and how they will be powered. This has been referred back to the committee.
Approval to request bids for Gravel, CaCl, and other necessary road maintenance materials.
R. Lindgren made a motion for M. Hipsher to be given authority to request bids for gravel, CaCl and other necessary road maintenance materials. J. Eid 2nd the motion.
Unanimous decision. Approved.
R. Lindgren made a motion to authorize the request for laptops. A. Hahn 2nd the motion.
Unanimous decision. Approved.
Decision for which Ordinances to review before March Meeting
The town has ordinances that are conflicting.
The following ordinances or policies are to be reviewed and marked up by the committee, commission or department indicated:
Planning Commission – Stopping – Parking – Standing (For Village Streets) – 19-03
Parking Restrictions (For Village Streets) – 87-3
Camping Ordinance -6/11/1975
Dog Ordinance – #9
Parks and Lands – Stopping – Parking – Standing (For Lakefront Streets) – 19-03
Parking Restrictions (For Lakefront Streets) – 87-3
Restricting Use of Hours Town Parks – 87-2
Siskiwit Lake Campground – 2003-2
Garage- Parking During Snow Removal-2011-1
Liability for damage to mailboxes- 2012-1
Snow Plowing Emergency Policy
Harbor Commission – Stopping – Parking – Standing – 19-03
(For Harbor Shop and Boat Launch and Boat Launch Parking)
Parking Restrictions(For Harbor Shop and Boat Launch Parking) – 87-3
Regulating uses of Marina Complex – 2019-4
Boat Ramp Ordinance -2010-3
The following ordinances are out for review:
Driveway Ordinance -2007-01
Snowplowing Policy (Driveways)
The transient vendor ordinance will be reviewed after a reply is received from the NPS regarding their requirements for vendors. The ATV ordinances will be reviewed in the spring. A map is needed for the ordinance. R. Lindgren is proposing that a subcommittee of the board and possible other past members be created to finalize recommendations to the board. He asked for two volunteers. A. Hahn volunteered to be a part of the committee.
A. Sauter Sargent wanted to be a part of the transient vendor ordinance.
Bills were paid. At 9:28 p.m., J. Eid made a motion to adjourn the meeting and A. Hahn 2nd the motion. Approved.
MaryBeth Tillmans – Clerk