following the Caucus at the COMMUNITY CENTER

TOWN OF BELL

BOARD MEETING

Tuesday, January 14, 2020

The meeting was called to order at 7:10 p.m.  Board members present were Roger Lindgren,

James Kaseno, Andrew Sauter Sargent, Jackie Eid, MaryBeth Tillmans and Janice Olson.

Allan Hahn was absent.

-Board Meeting Minutes- J. Eid made a motion to approve the minutes and

  1. Kaseno 2nd the motion. Approved.

-Treasurer’s Report –J. Kaseno made a motion to approve the report and A. Sauter Sargent 2nd the motion.  Approved.

 

Board Comments

  1. Lindgren – In the read ahead for the board and the preliminary agenda, he had a job description for the administrative assistant and a notice for a job posting.  He had taken it off

the agenda.  He will amend the job description to eliminate the bachelor degree and amend the notice for the job rate.  He is requesting that board review it carefully, so that it can be

acted on at  the February meeting.

-Message was received from Jan Victorson, Bayfield County Emergency Management that storms are coming, with the big one on Friday.

 

Action Requests

19-15 – ATV route from B3 to Siskiwit Falls Road

  1. Lindgren did write to the Wis. Dept. of Trans. asking them about their view about putting the access along Highway 13 in the right-of-way. He has not heard back from them.

19-16 – Add Voyager View Road to Town Snowplow list

It will not be added to the snowplowing list, but they will not be left stranded.

19-17   Exercise Room/Equipment in CC

  1. Lindgren sent a letter to the insurance company. They responded that as long as the equipment is kept clean and maintained, that it probably would be okay.  They want to know when we decide to go ahead. J. Eid spoke about a previous  attempt of an exercise facility.  She spoke with the insurance company too, unknowing that R. Lindgren spoke with them too.  She received a different answer.  The questions he had were what type of equipment, if there would be fees and who could use it.  They wanted to know if it was going to be used by town folk or whoever would have access of the community center at all hours of the night.  They wanted to know if there was surveillance equipment inside and outside of the building.  R. Lindgren asked for a plan to be developed .   It should include what equipment  is planned, how it will be controlled, cleaned and maintained. He will work with the insurance company.

Presentation by Eagle Waste & Recycling

Scott Jaeger, from Eagle Waste & Recycling spoke about their program and quote they provided.

Correspondence

Letter from Bewley and Meyers re support of our MLS Projects-Letters were written by them and they sent to the Dept. of Trans. in support of our project.

WisDOT MLS News Release- One and a half billion has been requested by cities and towns for MLS projects.  Only about five percent will be funded.

Thank you letter from South Shore Education Fund – held their fund raiser in our CC A thank you letter was received expressing gratitude for the help provided and use of the building.

Cyber Security suggestions – Wisconsin Towns Assoc. – Letter was sent with suggestions to prevent cyber attacks.

Great Lakes Highs and Lows Conference- R. Lindgren, A. Sauter Sargent and Gordon Anderson attended the conference  in Duluth.  If anyone wants more information, they can contact R. Lindgren.

Committee Reports

Fire Department/Ambulance – The South Shore area ambulance responded to one lift assist, one snowmobile crash, one fire department standby and four medical assists. They had a total of seven runs.

Two were to Clover and five were to Port Wing.

The fire department had no calls.

Roads– They are maintaining snow covered roads.

Planning Commission– They has correspondence with Jason Lauman from NW Regional

Planning Commission about how to update and amend the Comprehensive Plan.  Gordon

brought in correspondence from Charles Broderson, the new owner of the South Shore Campground.

There was research done on Voyagers View. Work was done on the ATV/UTV ordinance.

The 2019 year in review was completed.  They are going over the 2020 goals and objectives.

Harbor Commission – No report

Parks and Lands –Sarah Hudson from the city of Ashland Parks & Recreation was present at

their meeting and discussed waterfront projects in Ashland similar to the Swenson Pavilion

site.  She could be a resource to them.  Their plans for this year are to develop a plan for the

Swenson Pavilion site and install pit toilets at Siskiwit Lake Campground.

Museum- No report.

Community Center – People are reminded to sign up on the calendar if they are using the meeting rooms.  Cleaning supplies are being moved.  The boiler room is in the process of being cleaned.

Website – Roger Peck has changed the copies of the Town ordinances on the website to Word documents. This is a necessary step to make them searchable.  M. Tillmans has proofed them for corrections, because the conversion process is not 100% accurate. Every effort has been made to ensure accuracy.  Official copies of the Ordinance are always available from the Town Clerk..  A special meeting will be set up to discuss the website.

Library – The 2019 local authors program had approximately 200 people attend.  The 2019 book sale raised $336.31.  The library board donated $250 towards the Smart Board for the Community Center Learning Room.   The 2020 Local Author program will be Dr. David Trudeau and Dr. Mike Herrick on genealogy in June.  The July program presenter will be Madelyn Hart on the topic of Recovery.

Recycling Center – There has been an uptick in traffic.  More compliance with the sorting of aluminum cans and other metal from the stream is being seen.  Nancy and Phil Moye are taking the aluminum to Ashland to sell. Proceeds will be used  for the Art Crawl scholarship.  It is difficult finding a glass crusher to provide the end product that the town is looking for on a small scale.

Airport – No report.

Community Emergency Preparedness –   Projects are proceeding along.  About a hundred surveys have been returned.  Two hundred were sent out.  The data is being entered into a spreadsheet.  They are working on a flip chart.  Y. Fleming is working on the emergency preparedness resource persons(EPRP)  job description. EPRP will help residents be prepared for emergencies in general check on neighbors during an actual emergency.

Learning Center-The smart board in up and functioning.  Long distance learning has been setup by WITC.   They are donating a webcam and cables.   They hope to be up and running by next week.

Public Comment Period

Yvette Fleming – The Learning Center can be used for classes without a WITC connection.

She had questions about the website survey.

Vicki Lewis Hay – Questioned why an administrative assistant is needed.

Old Business

  1. Appointment of the Parks and Lands Committee Members

Nominations were received for Doug Becker, Gordon Anderson, Yvette Fleming and Sarah

Norton.  There are four positions.  Positions one and two will be on the committee until

April, 2021.  Positions three and four will be on the committee until April, 2022.   R. Lindgren

appointed Gordon Anderson for position one, Yvette Fleming for position two, Sarah Norton

for position three and Doug Becker for position four. J. Eid made a motion to approve the

appointments of Gordon Anderson for position one, Yvette Fleming for position two, Sarah

Norton for position three and Doug Becker for position four.  A. Sauter Sargent 2nd the

motion.  Unanimous decision.  Approved.

  1. Army core of Engineers proposal to provide drainage study
  2. Tillmans received an email from Mary Weidel  of The Army Corp of Engineers that there is no longer a  hold on projects  for the State of Wisconsin. She will be in contact with her after she has reviewed the information sent to her and has information to help with the town drainage issues.
  3. Repair of CC Facia and Rain Gutters
  4. Lindgren spoke with M. Lazorik. The repair work of the facia and rain gutters will be done in the spring.

 

New Business

1. Appointment of Mark Ehlers to Sanitary District President
J. Kaseno made motion to appoint Mark Ehlers as the Sanitary District President and J. Eid 2nd the motion. Unanimous decision. Approved. M. Ehlers was sworn in.
2. New ATV/UTV Route – Klemick to Old 13
The ordinance was reviewed. J. Eid made a motion to approve the amended ordinance subject to the corrections noted and J. Kaseno 2nd the motion. Unanimous decision. Approved.
3. Placing Searchable copies of Ordinances on Town Website
Ordinances will now be searchable for text on the website.
4. Snowplowing agreement – Indemnity
The current snow policy was discussed. It will be reviewed.
5. Propose review of all Ordinances over the year – Start in February
The Transient Vendor Ordinance, the snowplowing and related documents, and ATV and any snowmobile related documents will be reviewed in February.

Bills were paid.  At 9:25 p.m.,  A. Sauter Sargent made a motion to adjourn the meeting and J. Eid 2nd the motion.  Approved.

Respectfully submitted,

MaryBeth Tillmans – Clerk