TOB-march-20-minutes PDF

The meeting was called to order at 7:00 p.m. Board members present were Roger Lindgren, James Kaseno, Andrew Sauter Sargent, Allen Hahn, Jackie Eid, MaryBeth Tillmans, and Janice Olson.

-Board Meeting Minutes- J. Eid made a motion to approve the minutes and A. Sauter Sargent 2nd the motion.

-Treasurer’s Report –J. Eid made a motion to approve the report and J. Kaseno 2nd the motion. A. Hahn stated that the reports need to be up to higher accounting standards. Vote: (4-Yes, 1- No) Approved.

Action Requests – None

Review of Construction Material Bids

One bid for calcium chloride was received from Tyler Excavating for $28,300.00 for 13,500 gallons. J. Kaseno made a motion to reject the bid because the price exceeds the amount that was budgeted and to put it out to bid again.  A. Hahn 2nd the motion. Approved. Unanimous decision.

One bid for gravel was received from Trusty Trucking and South Shore Gravel for $15.90/ton. R. Lindgren made a motion to accept the bid, subject to Matt Hipsher’s review that it meets the bids required specifications. J. Kaseno 2nd the motion. Approved. Unanimous decision.


Asbestos Training News-There is training available on line, if you are involved in renovating. Information on Coronavirus-The county will be putting out information regularly.

USDOT Port Infrastructure Grants-The USDOT has funding available for port infrastructure. Bayfield County Risk Mapping Assessment March 19th – Notice was received from Rob

Schierman of the Bayfield Co. Zoning Dept. that there will be a FEMA Risk Mapping session held on March 19th.

Thank you, Letter, – Anne & Steve Meyer-A thank you, with a donation to the town was received in appreciation for the help they received from the town crew during the major

storm in December. They were stuck and the town crew rescued them with the backhoe and plow. Bayfield County CWD Results- A thank you was received from the county for the town’s

contribution towards dead deer dumpsters. They did not find any CWD in the carcasses that they tested.

2020 Municipal Flood Control Grant – This grant could potentially help in elevating the shops in the marina area.

Census Webinar – note this webinar is 2PM Tuesday March 10

MLS Grant Results- The town did not receive the grant.


Committee Reports

Fire Department/Ambulance – The South Shore area ambulance had three calls. One call

was to Port Wing, one to Bell and one to Clover. One call was handled by Iron River. The fire department had one call for a motor vehicle accident.

Roads- The road weight restrictions are on. The town has applied for a grant from Bayfield County Forestry. It is for materials for a project on Klemick. The cost of the project is approximately $5000.00. Some culverts are frozen and pipes are breaking. People should contact the garage if they see something.

Planning Commission- They are in the process of finalizing the survey. The results will be posted on the website. A Class A special use permit request was received for a short term rental on Roman’s Point. It was tabled until more information is received.

Harbor Commission – They are receiving the leases for the summer. They anticipate about four or five slips to be open. An ad will be placed in the Daily Press. Solutions for

the high water around the shops are being researched. Renewals for shop rents that are coming up this fall are being negotiated.

Parks and Lands – The Transient Vendor ordinance was reviewed. They discussed the issue of

the flooding at the Swenson Pavilion and flowing well area.  The ropes around the boats that don’t float will be replaced this spring. Discussion was held about building pit toilets at the campground.

Museum- No report.

Community Center – J. Kerr provided a report.  The learning center is doing well.  There are five WITC courses being offered.  She thanked Yvette Fleming for the makeover in the boiler room.

Website- A public hearing and a couple of workshops were held on designing a more functional website. A presentation was done on what has been done so far.

Library – No report

Recycling Center – It is starting to pick up.

Airport – Tim Kaseno and Jeff Russell from the Recreational Aviation Foundation did a presentation on the airport. It showed what has been done the last two years and what they hope to accomplish down the road. Their goal is to change it from being listed as private to public.

Community Emergency Preparedness – They are working on an Emergency Action Plan. Learning Center-Five classes are being offered by WITC.


Public Comment Period

Yvette Fleming – She asked what is the Bayfield County Risk Mapping.

  1. Kerr – Jamie Glass is having an informational session about internet security the first part of April at the South Shore School.


Old Business

Ordinances and Documents Review-M. Hipsher and R. Lindgren have worked on the Snow Plowing policy and road ordinances. There has been some duplication in the ordinances and policies. Board members will look at these and will approve them at the April meeting. The Planning Commission reviewed the #9 Dog Ordinance. Bayfield County does enforcing and the county has an ordinance.  They recommended rescinding it in favor of the counties. The Camping on Town Roads and Streets ordinances were reviewed by them. They recommended

rescinding 6-11-75 in favor of 2003-01, because 6-11-75 is covered in 2003-1. The Siskiwit Lake Campground ordinance was also reviewed by them. They recommended items 2 and 3 be updated and the ordinance should be amended. Another ordinance 87-3 was reviewed by them. It  restricts parking in front of the Community Center. They are recommending rescinding it in favor of 19-03 and posting signs in front of the Community Center.

Exercise Room Proposal- It is still being worked on. R. Lindgren has received a drawing of the room.  The room has been cleaned out. Insurance and the plan have been discussed. A. Hahn made a motion to move forward with the exercise room proposal as presented.

  1. Sauter Sargent 2nd the motion. Approved. Unanimous decision.

Lap Tops- R. Lindgren found laptops with a spare optical mouse for the price of $442 each on Amazon. The laptops would be for the four supervisors and the chair. A. Hahn made a motion to approve Roger to go ahead and purchase the laptops as quoted. J. Eid 2nd the motion. Approved. Unanimous.


New Business

Change meeting time to 5:00 – The town board monthly meeting with be 7:00p.m.. It will not change.

Credit Cards-R. Lindgren will draft a policy about the use of a credit card to be reviewed at the next meeting.

Town Stationery – Logo- A. Hahn will work on creating a new logo.

Radar Signs-J. Eid spoke with Ross Baker from the WIDOT about dynamic radar signs. Permits for them on Highway 13 are required from the WIDOT. He gave her a diagram of the recommended sizes. To get started an email request is needed and a map where the signs will be placed.  She also spoke with Josh Kuhn from Decker Supply.  They are waiting for a reply from the WIDOT and their requirements.

Harbor Shops – possible Flood Control Grant- A meeting was held at the waterfront on Sat., February 29th with Scott Peterson, Schuette Movers. Discussion was held about raising and possibly moving the buildings. A proposal will be drawn up.  There is a 2020 Municipal

Flood Control Grant available that could potentially help in elevating the shops in the marina area. Review of Job Description-R. Lindgren has been reviewing job descriptions. He asked the board

to review the Highway Supervisor job description.

Ambulance Service Agreement 2020- R. Lindgren made a motion to execute the contract and move forward with it. J. Kaseno 2nd the motion. Approved. Unanimous decision.


Bills were paid. At 9:55 p.m., A. Sauter Sargent made a motion to adjourn the meeting and A. Hahn

2nd the motion. Approved. Respectfully submitted,

MaryBeth Tillmans – Clerk